Heritage Middle Student Handbook
Welcome to Heritage Middle School! We are dedicated to providing all our students with an exemplary educational experience. We ask that all students and parents read and familiarize themselves with school policies and helpful information about HMS.
District Wide Middle School Student Handbook
- Future Changes
- Administration of Schools
- Student Academic Achievement
- Student Welfare
- Student Discipline & Behavior
- Individual Needs of Students
- Technology
- Physical Activity Requirement
Future Changes
Although every effort will be made to update the handbook on a regular basis, Williamson County Schools reserves the right to change this handbook and any content within, without notice, except as may be required by state and federal law. As a result, the online version of the handbook shall be the official version.
Administration of Schools
Athletics
All students participating in interscholastic athletics must have a current athletic physical form, concussion release form, and cardiac arrest form on file with the athletic department prior to participation in any tryout or practice. Forms may be submitted on Final Forms. Information regarding individual teams and expectations for student athletes may be found on the school’s website. See Williamson County Board of Education Policy 4.301 for additional information.
Custodial Issues/Parenting Plan
Custodial parents/guardians must inform the school immediately upon any changes in custody, especially court restraining orders. Non-custodial parents may contact the school regarding access to their student’s academic progress. All families with a parenting plan must have that plan on file with their child/children’s front office(s), along with any subsequent orders or changes to the parenting plan or court order establishing the primary residential parent. See Williamson County Board of Education policy 6.209.
Drug-Free Schools
Students shall not unlawfully possess, handle, transmit, use, be under the influence of, share, or sell drugs or any controlled substances in any way in school buildings, on school grounds, or on other grounds used for school purposes, (including parking lots or athletic facilities), on school buses, or at any school sponsored activity (See WCSB Policy 6.307).
Emergency Closings
Parents/guardians of Williamson County Schools students will receive school closure notifications by phone, text, email, mobile app, and social media. Visit the App Store or Google Play to download our app for free. Search for Williamson County Schools.
The district aims to notify parents/guardians and staff members of delays and cancellations by 9:00 PM the night before. If not possible, the district will begin notifying families as early as 5:00 AM the morning of the day school is closed.
Parents/guardians will be notified only at the main number on file in the phone notification system. If school is dismissed during the day, parents/guardians will receive notification to all of the phone numbers on file.
Extracurricular Activities, Clubs, and Organizations
All students will need to have a signed permission form before participation in any activity of a club or organization. Permission forms are located on the school website under the extracurricular tab.
Field Trips
Students may have the opportunity to participate in several field trips as extensions of classroom activities throughout the year. Teachers will notify parents/guardians concerning field trips and send home permission forms for parent/guardian's signature. The school must have on file written permission from the parent/guardian before a student may go on a field trip. If the written permission slip is not returned by the due date, the child will not be able to attend the field trip. Students will travel by bus to and from all off-campus trips. Any exceptions to this procedure must be approved by the principal. See the WCSB Policy 4.302 for more information.
Fire, Tornado, and Emergency Drills
See Williamson County Board of Education policy 3.202 for more information on emergency procedures.
Moment of Silence or Prayer
Tennessee State Law – (TCA 49-6-1004):
In order for all students and teachers to prepare themselves for the activities of the day, a period of silence of approximately one minute in duration shall be maintained in each grade in public schools at the beginning of each school day. The teacher shall not indicate or suggest to the students any action to be taken by them during this time but shall maintain silence for the full time. It is lawful for any teacher in any of the schools of the state to permit the voluntary participation by students or others in prayer. Nothing contained in this section shall authorize any teacher or other school authority to prescribe the form or content of any prayer.
Parent and Family Communication
Ongoing communication from school to home and from home to school is essential. Your ideas, questions, and concerns are important. Teachers, administrators, and some support staff have a WCS e-mail address. Although you may wish to communicate with your child’s teacher by e-mail, please be aware that e-mail is not always confidential. Please do not send time sensitive information by e-mail. It is our goal to return parent/guardian communication in all forms within 48 hours on Monday-Friday when school is in session.
Photography and Videography Guidelines
The WCS Communications Department has provided the following guidelines for parents regarding photography and videography in schools. The purpose of the guidelines is to address problems that have occurred at some schools when parents have taken pictures at school and posted them on online social media sites.
- Parents are advised not to post on social media any pictures taken at school that include any children other than their own.
- Picture-taking at non-public school events: These events occur before, during, and after school and include class parties, field trips, assemblies to which the public is not invited (ex. talent show during the day, etc.) Parents are encouraged to take photos/video of their own children but should not take photos/video of other children.
- Picture-taking at public school events: This includes events that are open to the public such as Back to School Bash, Family Fun Night, etc. Parents may take photos at public school events that include other people's children but should avoid posting these photos to social media.
School Nutrition Program
See the WCS website (here) for more information about the school nutrition program.
Student Enrollment
All new students will register online using their Family Access account login. Contact the enrolling school with questions. Parents of returning students should submit the Back to School forms in Skyward each year. See WCS website (here) for more information about open enrollment and other enrollment options.
Student Fees
Visit the Students Fees page on the WCS website for more information about student fees.
Student Withdrawal
If a move or other circumstance requires a withdrawal from school, a withdrawal form must be completed, all WCS issued materials and devices must be turned in, and a student must be in good standing with the library and cafeteria. Once all requirements are met, a parent/guardian may withdraw a student from school. Contact your school for more information regarding withdrawal.
Textbooks
Parents and guardians shall accept full responsibility for the proper care, preservation, return, or replacement of textbooks and instructional materials, including Chromebooks. See Williamson County Board of Education Policy 4.401 for more information about textbooks and instructional materials.
Transportation
Bus Riders
Visit the Bus Routes & School Zones page on WCS website for information, policies, and practices regarding bus transportation.
Car Riders
Your school will communicate with you at the beginning of the school year regarding procedures for car riders.
Walkers/Bikers
Your school will communicate with you at the beginning of the school year regarding procedures for walkers and/or bikers.
Visitors to Schools
- All visitors must enter and exit through the main office doors.
- Parents/guardians, visitors, and volunteers must present photo identification to enter the building.
- All visitors must sign in and out in the office and wear a visitor or volunteer sticker/badge at all times.
- School personnel escort visitors touring the school.
See WCSB Policy 1.501 for additional information.
Student Academic Achievement
Academic Integrity
Academic excellence is a hallmark of Williamson County Schools, and we firmly believe that students should take pride in achieving success on their own merit while promoting honesty, integrity, and responsible conduct among all within the school community. We believe that the completion of an individual’s work provides the feeling of confidence and self-efficacy that helps them achieve ultimate success. As a community, we ask students to pledge to complete their work with academic integrity and take pride in the great accomplishment that comes with graduating from Williamson County Schools. School consequences could follow for any student violating our district integrity commitment.
Assessment
Three components play a critical role into every Williamson County Schools student’s educational program: a solid curriculum, effective instruction, and quality assessment. Curriculum, derived from state standards, defines what students need to know. Instruction is the practice of teaching each student that curriculum. Assessment is used to measure the student’s progress and mastery of what is being taught.
Please make every effort to have your student at school on time during assessment windows. No absences will be excused for family trips during these windows. You may view the district assessment resources here.
Attendance
Consistent attendance and punctuality is a cornerstone of student progress and success. If students repeatedly miss school or are often tardy, it puts them at risk for misunderstanding concepts that are taught and reinforced while they are not present. Additionally, student attendance is one of the categories the federal and state governments use to evaluate schools and assess whether or not they are making adequate yearly progress. Consistent attendance is a priority for Williamson County Schools.
Tardies and Early Dismissals
Students arriving after the start of school are tardy. See WCS website for start times and dates for Late Start Days.
Early dismissals are strongly discouraged within 30 minutes of the end of the school day due to the interruption of instructional time in classes and are a disruption to the regular dismissal process. Instructional time continues until dismissal. Office personnel must verify the identification of individuals when releasing a student. The parent/guardian must sign the student out in the office when the parent/guardian arrives to pick up the student, stating time and reason, and office personnel will call the student to the office when the parent/guardian arrives to pick up the student.
Parents/guardians must communicate in writing the permission for someone to pick up a student other than the parent/guardian. Office personnel will ask for a state-issued photo ID when someone comes to school to check out a student. Students may not be picked up from car services such as Uber and Lyft. These companies prohibit minors from being transported alone.
Late arrival and early dismissal may be excused for the following reasons: (1) illness, (2) death in the family, (3) recognized religious holiday, (4) doctor or dentist appointment, or (5) principal approved emergency or exceptional circumstances.
Excused Absences
As detailed in Williamson County Board of Education Policy 6.200, excused absences include: (1) illness, (2) death in the family, (3) recognized religious holiday, (4) doctor or dentist appointment, or (5) Principal approved emergency or exceptional circumstances.
Written Documentation
The Williamson County School Board Policy 6.200 requires written parental or medical documentation for all absences, tardies, and early dismissals. This documentation ensures that school personnel are fully and accurately informed about your child. All absences are considered “unexcused” until a note is sent, preferably within 48 hours of the student’s return to school. The designation of an absence as “excused” is at the final discretion of the principal. When a student’s absences exceed 5 days per semester, a doctor’s note will be required to excuse all future absences. Notes are kept on file for the school year. Parents/guardians may also send an email with all appropriate information to the school’s front office.
Notes should state:
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Child’s name
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Teacher’s name
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Date(s) of absence
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Reason for absence
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Doctor’s note attached (if applicable)
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Parent or guardian signature
School Notification
In accordance with state guidelines for schools related to truancy, Williamson County Schools has implemented a three-tiered system to monitor attendance. Parents/guardians will be notified as unexcused absences accumulate (recorded) to proactively help with truancy concerns.
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3 unexcused absences - parents/guardians will be notified via email or phone.
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5 unexcused absences – Tier II truancy intervention begins, and a meeting will be held with family and school personnel. The team will create a contract to support the family and ensure subsequent school attendance. Follow-up meetings will be planned to monitor progress.
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If the student continues to accumulate absences, Tier III of truancy intervention may be triggered and additional interventions, including potential juvenile court referral, will be established.
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The Tennessee Department of Education Accountability Regulations (ESSA) defines students as "chronically absent" after 18 absences per year, regardless of excused or unexcused. Students who accumulate 18 or more absences will be considered “Chronically Absent” and reported to the state.
Grading System
See Williamson County Board of Education Policy 4.600 for information regarding the grading system.
Homework
Homework is defined as purposeful academic assignments given to students by teachers, which are to be completed outside of class time. See Williamson County Board of Education Policy 4.609 for more information on homework.
Response to Intervention (RTI)
A general education initiative, Response to Instruction and Intervention, or RTI, is a comprehensive framework for supporting students academically that focuses on high-quality instruction and evidence-based interventions. Instruction and intervention is tailored to meet the needs of the student through the use of initial screening data. Screening data come from assessments designed to identify student strengths and areas of need in reading, mathematics, and written expression.
Student Progress
Student performance may be accessed through Skyward Family Access for all students. Parents/guardians may request that a printed copy of their student’s report card be sent home each nine weeks. More information regarding student progress polices can be found in WCS Board of Education Policy 4.603.
Student Welfare
Communicable Diseases
No student shall be denied an education solely because of a communicable disease, and his/her educational program shall be restricted only to the extent necessary to minimize the risk of transmitting the disease.
When determining whether your child is well enough to attend school, please refer to the Williamson County Schools Illness Guidelines. Please note that your child should not be sent to school until he/she has been fever free for at least 24 hours without taking a fever reducing medication.
If the school nurse determines that your child needs to leave, we ask that you or an emergency contact pick up your child within the hour that you are called.
If you have any other questions regarding health services, policies or procedures, please visit the Williamson County Schools Health Services Site.
Immunizations
No students entering school, including those entering kindergarten or first grade, those from out-of-state, and those from nonpublic schools, will be permitted to enroll (or attend) without proof of immunization, as determined by the Tennessee Commissioner of Health. It is the responsibility of the parent(s)/guardian(s) to have their children immunized and to provide such proof to the school for which the student is to attend.
Exceptions, in the absence of an epidemic or immediate threat thereof, will be granted to any student whose parent/guardian files with school authorities the following:
- A signed, written statement that such immunization and other preventative measures conflict with the parent’s or guardian’s religious tenets and practices, affirmed under the penalties of perjury;
- A written statement from the student’s doctor excusing the student from immunization due to medical reasons;
- Any student determined to be homeless, pursuant to federal law, may not be denied admission because of the student’s lack of immunization records due to being homeless.
Proof of exceptions will be in writing and filed in the same manner as other immunization records.
Medicines
The school nurse may only administer medications that are provided and authorized by the parent/guardian. Students should not have prescription or over-the-counter medicines on their person or stored in their locker. You can find the medication authorization form here.
Physical Examinations
Each student shall have a complete physical examination prior to:
- Entering public school for the first time
- Participation as a member of any interscholastic athletic team on an annual basis.
Cost of the examination shall be borne by the parent/guardian of the student. These records shall be on file in the student’s record.
Screening tests as required by the Tennessee Departments of Education and Health will be conducted. Parent(s)/guardian(s) will receive written notice of any screening result that indicates a condition that might interfere or tend to interfere with their student's progress.
In general, the school will not conduct physical examinations of a student without parental consent or by court order, unless the health or safety of the student or others is in question.
Student Discipline & Behavior
Corporal Punishment
Corporal punishment may be defined as physical contact and is distinguished from a reprimand, a suspension, or an expulsion. Corporal punishment shall not be administered as a method of correcting inappropriate behavior in Williamson County Schools per WCSB Policy 6.314.
Discipline
The following list of specific expectations and school consequences is not intended to be all-inclusive. Students will be subject to disciplinary action any time their behavior is disruptive, illegal, or inconsiderate of others. The specific consequences will be assigned by school administrator in accordance with policies outlined in this handbook and/or at the discretion of school administration based on the severity of the event.
Please recognize that these rules apply at all times while students are on campus and/or in proximity to the school campus, on school-sponsored field trips or events, on school buses, at school bus stops, and at any other time or place that your conduct may affect the safety and/or well-being of other students and/or staff during the school day. Students are responsible for following all rules and regulations contained in the Williamson County Board of Education’s policies, expectations communicated by school administration, and expectations contained in this handbook.
BULLYING, CYBERBULLYING, DISCRIMINATION, HARASSMENT, INTIMIDATION
See policies 6.300, 6.304, 6.304.1
It is the policy of the Williamson County Board of Education not to discriminate on the basis of sex, race, national origin, color, creed, religion, disability, or any other class protected by law in its educational programs, or activities as required by the referenced federal and state statutes.
When the student's unwelcome conduct is based on a protected class (race, nationality, origin, color, sex, disability, religion), the behavior will be classified as harassment and should be documented as such in Skyward and on the HR bullying/harassment form.
If an administrator believes an exception to the discipline guidance below is needed, he/she should reach out to an assistant superintendent. Additionally, while students are serving extended ISS, the ISS teacher and school counselor will work with the student to help shape future behaviors. For behaviors that fall outside of the eight categories below, school administrators should respond to those behaviors with consistent responses and consequences that work to change the students’ behavior from happening again.
High School Consequences
High school consequences could include parent conference, ISS, restorative conferencing, ALC and/or court petition.
|
INCIDENT |
SCHOOL ACTION |
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First Offense
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Parent conference, 5 days ISS, Restorative Conference when appropriate |
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Second Offense
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Parent conference, 10 days ISS, Restorative Conference when appropriate |
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Third Offense Repeated or extreme |
Parent conference, ALC referral for min. 30 days, possible unruly petition filed with juvenile court
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*Next Offense – increase ALC referral for an additional 30 days
Middle School Consequences
Middle school consequences could include parent conference, ISS, restorative conferencing, ALC, and/or court petition. The range exists to differentiate between the maturity and age of students in 6-8th grade and also whether the student has exhibited behavior issues in the past. The recommendation is to assign ISS to the point it will impact the student's behavior.
|
INCIDENT |
SCHOOL ACTION |
|
First Offense
|
Parent conference, 3-5 days ISS, Restorative Conference, when appropriate |
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Second Offense
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Parent conference, 5-10 days ISS, Restorative Conference, when appropriate |
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Third Offense Repeated or extreme |
Parent conference, ALC referral for min. 30 days, possible unruly petition filed with juvenile court |
*Next Offense – increase ALC referral for an additional 45 days
Elementary School Consequences
Elementary school consequences could include student/admin conference, parent conference, lunch detention and/or time in office. The reason for the range is to differentiate between the maturity and age of students in between Kindergarten and 5th grade and whether the student has exhibited behavior issues in the past. The recommendation is to provide consequences that will impact the student's behavior.
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INCIDENT |
SCHOOL ACTION Grades K-2 |
SCHOOL ACTION Grades 3-5 |
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First Offense
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Admin/student conference; parent contact; 1.0 – 3.5 hours in office / .5 ISS; School Counselor Referral |
Admin/student conference; parent contact; 1.0 – 3.0 ISS; School Counselor Referral |
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Second Offense
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Admin/student conference; parent contact; 1.0 - 2.0 ISS; School Counselor Follow-up |
Admin/student conference; parent conference; 2.0 - 4.0 ISS; School Counselor Follow-up |
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Third Offense Repeated or extreme |
Admin/student conference; parent contact; 2.0 - 4.0 ISS / 1.0 OSS; School Counselor Follow-up |
Admin/student conference; return to school parent conference; 2.0 days + OSS / ALC (Minimum 10 days); School Counselor Follow-up |
DRESS CODE
See policy 6.310
Williamson County Schools student dress code supports equitable educational access for all students. A student’s appearance, including dress, must not disrupt the educational process, interfere with the maintenance of a positive teaching and learning climate, or compromise standards of health and safety.
If an administrator believes an exception to the discipline guidance below is needed, he/she should reach out to an assistant superintendent. Additionally, while students are serving extended ISS, the ISS teacher and school counselor will work with the student to help shape future behaviors. For behaviors that fall outside of the eight categories below, school administrators should respond to those behaviors with consistent responses and consequences that work to change the students’ behavior from happening again.
Illustration of the Dress Code
High School Consequences
High school consequences could include parent conference, ISS, or detention.
|
INCIDENT |
SCHOOL ACTION |
|
First Offense |
Required to change clothing or will be held in ISS until parent/guardian brings appropriate clothing and Warning. (Teacher may handle if student has a change of clothes with them) |
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Second Offense |
Required to change clothing or will be held in ISS until parent/guardian brings appropriate clothing or school provided clothes AND detention |
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Third Offense |
Required to change clothing or will be held in ISS until parent/guardian brings appropriate clothing or school provided clothes AND Friday/Saturday School or ISS |
*Students arriving at school in excessive violation of dress code policy may receive automatic ISS for insubordination.
Middle School Consequences
Middle school consequences could include parent conference, ISS, or detention.
|
INCIDENT |
SCHOOL ACTION |
|
First Offense |
Required to change clothing or will be held in ISS until parent/guardian brings appropriate clothing and Warning. (Teacher may handle if student has a change of clothes with them) |
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Second Offense |
Required to change clothing or will be held in ISS until parent/guardian brings appropriate clothing or school provided clothes AND detention |
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Third Offense |
Required to change clothing or will be held in ISS until parent/guardian brings appropriate clothing or school provided clothes AND Friday/Saturday School or ISS |
*Students arriving at school in excessive violation of dress code policy may receive automatic ISS for insubordination.
Elementary School Consequences
Elementary school consequences could include parent conference, time in office, or ISS.
|
INCIDENT |
SCHOOL ACTION Grades K-5 |
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First Offense
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Teacher contact parents via email or call to inform parents of dress code violation (violation is not addressed with student), allowing option for parents to bring replacement clothing |
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Second Offense
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Admin contact parents, requiring parents to bring replacement clothing (leave student until clothes arrive, at which time they will be called to the office to change) |
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Third Offense
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Admin contact parents, requiring parents to bring replacement clothing (leave student until clothes arrive, at which time they will be called to the office to change) and admin/parent conference |
NUDE IMAGES
See policy 6.3041
Students shall not possess, show, or transmit nude images at school or at school events.
High School Consequences
High school administrators must contact the district Title IX Coordinator and School SRO before investigating nude images. Consequences will range from ISS to ALC with a juvenile court petition.
|
INCIDENT |
SCHOOL ACTION |
|
Level 1 Accessing or exposing another student to inappropriate images |
Nude Images, those of adults and children, should not be investigated by school administration until after contacting HR and School SRO. Once clearance to investigate has been given by HR and SRO, contact Executive Directors for guidance on consequences. |
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Level 2 Transmission of inappropriate images |
HR call to check to see if Title IX, DCS Report, and SRO Report. |
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Level 3 Possession of and transmission of unlawful images |
HR call to check to see if Title IX, DCS Report, and SRO Report. |
Middle School Consequences
Middle school administrators must contact the district Title IX Coordinator and School SRO before investigating nude images. Consequences will range from ISS to ALC and a juvenile court petition.
|
INCIDENT |
SCHOOL ACTION |
|
Level 1 Accessing or exposing another student to inappropriate images |
Nude Images, those of adults and children, should not be investigated by school administration until after contacting HR and School SRO. Once clearance to investigate has been given by HR and SRO, contact Executive Directors for guidance on consequences. |
|
Level 2 Transmission of inappropriate images |
HR call to check to see if Title IX, DCS Report, and SRO Report. |
|
Level 3 Possession of and transmission of unlawful images |
HR call to check to see if Title IX, DCS Report, and SRO Report. |
Elementary School Consequences
Elementary school administrators must contact the district Title IX Coordinator and School SRO before investigating nude images. Consequences will range from student/administrator conferences, parent conferences, ISS to ALC.
|
INCIDENT |
SCHOOL ACTION Grades K-5 |
|
Level 1 Accessing or exposing another student to inappropriate images |
Nude Images, those of adults and children, should not be investigated by school administration until after contacting HR and School SRO. Once clearance to investigate has been given by HR and SRO, contact Executive Directors for guidance on consequences. |
|
Level 2 Transmission of inappropriate images |
HR call to check to see if Title IX, DCS Report, and SRO Report. |
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Level 3 Possession of and transmission of unlawful images |
HR call to check to see if Title IX, DCS Report, and SRO Report. |
STUDENT ALTERCATIONS & ASSAULT
Altercations between students shall be resolved through the proper channels. Students are expected to seek conflict resolution from school principals, counselors, the STARS counselor, or teachers to resolve the problem before an altercation outbreak, fighting or verbal disputes. In addition, students are expected to refrain from physically contacting other students at school, even if they are doing so as friends. Pushing, shoving, wrestling, hitting, yelling, cursing, or not stopping a conflict when a faculty member intervenes causes a disruption to the school day regardless of the intent. If a student is involved in a student altercation (which also includes inciting, setting up, or causing the conflict), the student should be prepared to receive the consequences listed below; furthermore, the school may also file charges of assault or battery. Students are expected to walk away from altercations and seek an adult. Regardless of who starts an altercation, fight or verbal dispute, all participants should be prepared to face consequences as outlined below. When there is a chance to walk away, prevent, or stop an altercation, fight, or verbal dispute, students are expected to do so.
After each incident of a student altercation or assault, students and parents should be notified that any form of retaliation will result in additional consequences and could fall under the Threat Assessment Protocol.
If an administrator believes an exception to the discipline guidance below is needed, he/she should reach out to an assistant superintendent. Additionally, while students are serving extended ISS, the ISS teacher and school counselor will work with the student to help shape future behaviors. For behaviors that fall outside of the eight categories below, school administrators should respond to those behaviors with consistent responses and consequences that work to change the students’ behavior from happening again.
Definitions:
Fight- mutual participation in an incident involving physical violence.
Assault- touching or striking of another person against his or her will or intentionally causing bodily harm to an individual.
High School Consequences
High school consequences could include parent conference, ISS, restorative conferencing, ALC and/or court petition.
|
INCIDENT |
SCHOOL ACTION |
|
Level 1 Verbal argument (nondiscriminatory language, possible profanity) |
2-5 days of ISS and Restorative Conversation |
|
Level 2 Pushing, shoving, slapping, Hitting, tripping, kicking |
5 days ISS |
|
Level 3 Fist Fight/Assault |
30-60 days at ALC and petition |
* Students who instigate fights will also receive consequences. Multiple offenses will result in increased, progressive discipline.
Middle School Consequences
Middle school consequences could include parent conference, ISS, restorative conferencing, ALC and/or court petition.
|
INCIDENT |
SCHOOL ACTION |
|
Level 1 Verbal argument (nondiscriminatory language, possible profanity) |
1-5 days ISS, Restorative Conversation |
|
Level 2A Push, shove, slap, trip, or kick |
1-5 days ISS |
|
Level 2B Scuffle, wrestling |
5-10 days of ISS |
|
Level 3 Fist Fight/Assault |
Petition and 30-60 days ALC |
* Students who instigate fights will also receive consequences. Multiple offenses will result in increased, progressive discipline.
Elementary School Consequences
Elementary school consequences could include admin/student conference, parent conference, and/or ISS.
|
INCIDENT |
SCHOOL ACTION Grades K-2 |
SCHOOL ACTION Grades 3-5 |
|
Level 1 Verbal Argument (non- discriminatory language, possible profanity) |
Admin/student conference; parent contact;1.0-3.5 hours time in office |
Admin/student conference; parent contact; 0.5 - 1 day ISS |
|
Level 2 Pushing, Shoving, Slapping, Hitting, Tripping, Kicking |
Admin/student conference; parent contact; 0.5 - 1 day ISS |
Admin/student conference; parent contact; 1 - 1.5 days ISS |
|
Level 3 Fist Fight/Assault |
Admin/student conference; parent contact; 1-2 days ISS |
Admin/student conference; parent contact; 3.0 – 5.0 days ISS / 2 days OSS |
THREATS OF MASS VIOLENCE
Students shall not communicate, by any means of communication, a credible threat to commit an act of mass violence on school property or at a school-related activity as determined by the threat assessment team.
High, Middle, Elementary School Consequences
This is a zero-tolerance offense.
THREATS Other (NOT threats of mass violence)
A threat is defined as any expression of intent to harm someone. Threats can be spoken, written, emailed, or expressed in some other way.
VERBAL THREAT OF ASSAULT TO SCHOOL EMPLOYEE OR SRO
See Policy 6.309
Students shall not verbally threaten to assault any school employee or school resource officer while on a school bus, on school property, or on other grounds used for school purposes, or while attending any school activity or event.
High, Middle and Elementary School Consequences
This is a zero-tolerance offense.
THREATS, Other
High School Consequences
High school consequences could include parent conference, ISS, restorative conferencing, ALC and/or court petition.
|
INCIDENT |
SCHOOL ACTION |
|
Level 1 Intent not apparent, etc. |
Threat Assessment, inform SRO, inform Safety Director, inform Assistant Superintendent, Consultation, Zero Tolerance, possible court petition or 3-5 days ISS |
|
Level 2 Intent is expressed, etc. |
Threat Assessment, inform SRO, inform Safety Director, inform Assistant Superintendent, Consultation, Zero Tolerance, Petition, and possible 30 days ALC |
|
Level 3 Intent to harm, etc.
|
Threat Assessment, inform SRO, inform Safety Director, inform Assistant Superintendent, Consultation, Zero Tolerance, Petition, and possible 60 days ALC |
Middle School Consequences
Middle school consequences could include parent conference, ISS, restorative conferencing, ALC and/or court petition.
|
INCIDENT |
SCHOOL ACTION |
|
Level 1 Intent not apparent, etc. |
Threat Assessment, inform SRO, inform Safety Director, inform Assistant Superintendent, Consultation, Zero Tolerance, possible court petition or 3-5 days ISS |
|
Level 2 Intent is expressed, etc. |
Threat Assessment, inform SRO, inform Safety Director, inform Assistant Superintendent, Consultation, Zero Tolerance, Petition, and possible 30 days ALC |
|
Level 3 Intent to harm, etc.
|
Threat Assessment, inform SRO, inform Safety Director, inform Assistant Superintendent, Consultation, Zero Tolerance, Petition, and possible 30 days ALC |
* Once ALC Placement has been assigned for 30 days, the next placement will yield 60 days.
Elementary School Consequences
Elementary school consequences could include admin/student conferences, parent conference, ISS, and/or ALC.
|
INCIDENT |
SCHOOL ACTION Grades K-2 |
SCHOOL ACTION Grades 3-5 |
|
Level 1 Intent not apparent, etc. |
Threat Assessment, inform SRO, and Admin/student conference; parent contact; possible 1.0-3.5 hours in office
Complete Skyward Threat Assessment documentation |
Threat Assessment, inform SRO, Admin/student conference; parent contact; 0.5 - 1 ISS
Complete Skyward Threat Assessment documentation
|
|
Level 2 Intent is expressed, etc. |
Threat Assessment, inform SRO, and Admin/student conference; parent contact; possible 0.5 - 1 ISS
Complete Skyward Threat Assessment documentation
|
Threat Assessment, inform SRO, Admin/student conference; parent contact; 2-5 ISS
Complete Skyward Threat Assessment documentation
|
|
Level 3 Intent to harm, etc. |
Threat Assessment, inform SRO, and Admin/student conference; parent contact; 3-5 days ISS
Complete Skyward Threat Assessment documentation
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Threat Assessment, inform SRO, Admin/student conference; parent contact; possible ALC 10-15 days
Complete Skyward Threat Assessment documentation
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VAPING/TOBACCO PRODUCTS
Students shall not be allowed to possess, smoke, or use vaping instruments or tobacco products in any form while on school property or while participating in a school-sponsored event, or while on school buses to and from school, or on school buses to and from school sponsored events. Possession of tobacco or vaping in any form anywhere by a juvenile is prohibited by law and will result in a citation to Juvenile Court with a subsequent fine and other punitive consequences.
The chart below is not used when vaping includes the use of THC, Cannabis, Delta, etc. in a vaping device as they are considered illegal drugs and fall under our Zero Tolerance policy.
High School Consequences
High school consequences could include parent conference, ISS, restorative conferencing, ALC and/or court petition.
|
INCIDENT |
SCHOOL ACTION |
|
First Offense |
Referral to Juvenile Court (Citation); 3 days ISS* |
|
Second Offense |
Referral to Juvenile Court (Citation); 5 days ISS |
|
Third Offense |
Referral to Juvenile Court (Citation); 5 days ISS – 30 days ALC min & Unruly Petition |
Multiple vapes in possession or selling or trading may result in Level 3 discipline
*May reduce one day if student participates in ISS education program.
Middle School Consequences
Middle school consequences could include parent conference, ISS, restorative conferencing, ALC and/or court petition.
|
INCIDENT |
SCHOOL ACTION |
|
First Offense |
Referral to Juvenile Court (Citation); 2 days ISS |
|
Second Offense |
Referral to Juvenile Court (Citation); 3 days ISS (3 if found and 5 if using) |
|
Third Offense |
Referral to Juvenile Court (Citation); 5 days ISS – 30 days ALC min & Unruly Petition |
**Multiple vapes in possession or selling or trading can result in Level 3 Discipline**
Elementary School Consequences
Elementary School administrators should conference with district office administrators if an elementary student is in possession of any items that are in violation of the behavior expectations above.
Disciplinary Hearing Authority
A Disciplinary Hearing Authority (DHA) shall conduct appeals for students who have been suspended for more than ten (10) school days. Upon receiving notification of the request to appeal the suspension decision, the DHA shall provide written notification to the parent(s)/guardian(s)of the student, the student, and any other appropriate person of the time, place, and date of the hearing. The hearing shall be held no later than ten (10) days after the beginning of the suspension.
For more information, refer to Williamson County Board of Education Policy 6.309.
Interrogation and Searches
See Williamson County Board of Education policy 6.303 for more information regarding interrogation and searches of personal belongings and lockers.
Student Discrimination/Harassment/Bullying/Intimidation
Williamson County Schools has determined that a safe, civil, and supportive environment in school is necessary for students to learn and achieve high academic standards. In order to maintain that environment, acts of bullying, cyber-bullying, discrimination, harassment, hazing, or any other victimization of students, based on any actual or perceived traits or characteristics, are prohibited.
Bullying is not tolerated. We ask all parents/guardians and students to report any bullying to a teacher or staff member in the building. After a report is made, an investigation into the report will be initiated by administration within 48 hours. The investigation and required intervention will be implemented within 20 calendar days. Administration will notify the parent(s)/guardian(s) of all students involved. Administration will also provide information regarding any support services available. Administration will follow investigation procedures and definitions set forth in WCS Board Policy 6.304. Behavior that is found to be in violation of this policy shall be subject to discipline, up to and including suspension as deemed by administration.
Definition: Bullying is defined by Tennessee law as any act that substantially interferes with a student’s educational benefits, opportunities, or performance. Bullying is: 1) repeated, 2) intentional harm, 3) against someone perceived with less power.
Bullying has the effect of:
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Physically harming a student or damaging a student’s property.
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Knowingly placing the student or students in reasonable fear of physical harm to the student or damage to the student’s property.
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Causing emotional distress to a student or students; or
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Creating a hostile educational environment.
If a student needs help with resolving a conflict or if a student feels that he/she is being bullied, he/she should communicate with a staff member such as a teacher, counselor, or administration.
If a student or parent/guardian does not feel comfortable reporting a bullying incident directly to a WCS teacher or administrator, he/she can submit a Bullying Report. The student can leave his/her name or submit the report anonymously. An incident can also be reported through the WCS App. Falsifying reports will not be tolerated, and consequences will be given if it is determined that a bullying report has been falsified.
Suspensions
See Williamson County Board of Education policy 6.316 for more information regarding suspensions.
Title IX & Sexual Harassment
In order to maintain a safe, civil, and supportive learning environment, all forms of sexual harassment and discrimination on the basis of sex are prohibited. This shall cover employees, employees' behaviors, students, and students' behaviors while on school property, at any school-sponsored activity, on school-provided equipment or transportation, or at any official school bus stop in accordance with federal law.
The Title IX Coordinator shall respond promptly to all general reports as well as formal complaints of sexual harassment and may be reached at any time by phone or email.
For additional information concerning Title IX and sexual harassment, see board policy 6.3401 or the Title IX website.
Zero Tolerance
The following are zero-tolerance offenses that will result in a calendar year expulsion:
- Bringing to school or being in unauthorized possession of a firearm or any dangerous weapon on school property;
- Possession of drugs or alcohol, including any controlled substance, controlled substance analogue, or legend drug on school grounds or at a school-sponsored event;
- Aggravated assault;
- Assault that results in bodily injury upon any teacher, principal, administrator, any other employee of the school, or school resource officer; and
- Threats of mass violence
For more information, refer to Williamson County School Board policy 6.309.
Individual Needs of Students
English Learners
If the inability to speak and understand the English language excludes a student from effective participation in the educational programs offered by WCS, WCS shall take reasonable actions to provide the student equal access to its programs. Students who are English learners (EL) shall be identified, assessed, and provided appropriate services. No student shall be admitted to or excluded from any program or extracurricular activity based on the student’s surname or EL status.
The Superintendent shall evaluate the effectiveness of the district’s language assistance programs to ensure EL students will acquire English proficiency and the ability to participate in the standard instructional program within a reasonable period of time.
Parents/guardians of EL students shall be given notice of, and information regarding, the instructional program within the first thirty (30) days of the school year or within the first two (2) weeks of a student being placed in a language instruction educational program.
For more information, refer to WCSB Policy 4.207.
Homebound Instruction
The homebound instruction program is for students who because of a medical condition are unable to attend the regular instructional program. The homebound instruction program shall consist of three (3) hours of instruction per week while school is in session for a period of time determined, on a case-by-case basis, by WCS.
To qualify for this program, a student shall have a medical condition that will require the student to be absent for a minimum of ten (10) consecutive instructional days, or for an aggregate of at least ten (10) instructional days for a student who has a chronic medical condition. The student shall be certified by his/her treating physician as having a medical condition that prevents him/her from attending regular classes. The services provided to the homebound student shall reflect the student’s capabilities and be determined by the homebound instructor, after consultation with appropriate professional staff of the student’s assigned school.
For more information, refer to WCSB Policy 4.206.
Homeless Students
Homeless students shall be immediately enrolled, even if the student is unable to produce records normally required for enrollment (i.e., academic records, immunization records, health records, proof of residency) or missed the district’s application or enrollment deadlines. Parent(s)/guardian(s) are required to submit contact information to the district’s homeless coordinator. The Superintendent shall ensure that each homeless student is provided services comparable to those offered to other students within WCS, including transportation, special education services, programs in career and technical education, programs for gifted and talented students, and school nutrition.
For more information, refer to WCSB Policy 6.503 or visit the WCS website.
Migrant Students
The District shall:
- Identify migratory students and assess the educational and related health and social needs of each student;
- Provide a full range of services to qualifying migrant students including applicable Title I programs, special education, gifted education, vocational education, language programs, counseling programs, elective classes, fine arts classes, etc.;
- Provide migratory students with the opportunity to meet the same statewide assessment standards that all students are expected to meet;
- To the extent feasible, provide advocacy and outreach programs to migratory students and their families and professional development for district staff; and
- Provide parent(s)/guardian(s) an opportunity to participate in the program.
For more information, refer to WCSB Policy 6.503 for more information.
Section 504 and ADA Grievance Procedures
WCS is committed to maintaining equitable employment and educational practices, services, programs, and activities that are accessible and usable by individuals with disabilities. To discuss concerns or seek resolutions related to Section 504 or the ADA, contact Student Support Services. SSS shall respond to all complaints within twenty (20) days with a written response as well as information on further grievance procedures that may be followed if the complaining party is not satisfied with the coordinator's proposed resolution.
For more information, refer to WCSB Policy 1.802 or visit the Student Support Services website here.
Students in Foster Care
Students in foster care, including those awaiting foster care placement, shall be immediately enrolled, even if the student is unable to produce records normally required for enrollment (i.e., academic records, immunization records, health records, proof of residency) or missed the district’s application or enrollment deadlines.
WCS and the child welfare agency shall determine whether placement in a particular school is in a student’s best interest. Other parties, including the student, foster parents/guardians, and biological parents/guardians (if appropriate), shall be consulted. If the child has an IEP or a Section 504 plan, then the relevant school staff members shall participate in the best interest decision process. This determination shall be made as quickly as possible to prevent educational disruption.
WCS shall collaborate with the local child welfare agency to develop and implement clear and written procedures governing how transportation to a student’s school of origin shall be provided, arranged, and funded. This transportation will be provided for the duration of the student’s time in foster care.
For more information, refer to WCSB Policy 6.505.
Students from Military Families
A student who does not currently reside within Williamson County shall be allowed to enroll if he/she is a dependent child of a service member who is being relocated to Tennessee on military orders. To be eligible for enrollment, the student will need to provide documentation that he/she will be a resident of the district on relocation. Within thirty (30) of enrollment, the parent(s)/guardian(s) of the student shall provide proof of residency within the district.
Students with parent(s)/guardian(s) in the military may also be eligible for excused absences related to his/her deployment.
For more information, refer to WCSB Policy 6.506.
Students with Disabilities
Williamson County Schools, in compliance with federal and state law, performs a countywide Child Find. Child Find uses screening to find students in both public school or private school located in the geographic region who may need special education services and supports.
There are two types of screening. The first is a general screening of preschool age children throughout the school year. These screenings are on-going and serve preschool-aged children. The other kind of screening is only for school-aged children. A child can be referred for screening by school personnel, the family and/or individuals in the county (physicians, child care providers, etc.) This should be done any time it is suspected that a child has a disability.
Visit the Student Support Services tab on the WCS website (here) for more information.
Technology
Use of the Internet
Williamson County Schools supports the right of students to have reasonable access to various information formats and believes that it is incumbent upon students to use this privilege in an appropriate and responsible manner. Students will be given appropriate instruction in internet safety as a part of any instruction utilizing computer resources. Please see the Responsible Use Procedure. If your child violates these policies, they could lose technology access while at school.
For more information, refer to Williamson County Board of Education policy 4.406.
Use of Wireless Communication
Students in grades K-8 may possess wireless communication devices so long as such devices are silenced and not used during the school day. A student will be permitted to use a wireless communication device in the event of an emergency, and when authorized for educational purposes. Students who will need to use a wireless communication device based on their individual health plan, IEP, 504, or individual learning plan will be permitted to do so. For more information, refer to Williamson County Board of Education policy 6.312.
Artificial Intelligence
Artificial Intelligence (AI) is available to us in many different formats, but students and teachers should be aware that using it can pose individual and academic risks if not used properly. Within WCS, the use of AI should be balanced with consideration for security risks, privacy concerns, and academic integrity. For those reasons, Williamson County students and teachers must:
- Use only WCS approved apps, including those with embedded AI.
- Remain true to their own creativity and critical thinking skills.
- Refrain from turning in work from any source without proper citation and presenting it as their own, as such action will be considered plagiarism.
- Refrain from using AI to create any content that is illegal, discriminatory, defamatory, offensive or inappropriate to others.
In compliance with Board Policy 4.406 and federal law, these guidelines are designed to ensure the responsible, safe, and educational use of technology resources in Williamson County Schools. They apply to all students, staB, and guests who use the district's technology resources, including computers, networks, internet access, and other digital tools.
Physical Activity Requirement
For middle and high school students, a minimum of ninety (90) minutes of physical activity per full school week is required. The physical activity periods must include unstructured play outside if the weather permits. The following activities shall not be considered physical activity for elementary students: walking to and from class, time spent on an electronic device, and time spent in a physical education class. For more information, please refer to Williamson County Board of Education policy 6.411.
Heritage Middle School Information
- Academic Expectations
- After School Activity Expectations
- Bus Expectation
- Chromebook Guidelines
- Hallway Expectations
- Lockers
- Lost & Found
- Lunch Room Procedures & Expectations
- Messages/Deliveries
- PBIS
- Restroom Expectations
- Schoolwide Expectations
- Student Attendance
- Textbooks
- Transportation
- Visitors
Academic Expectations
Academic Grading Scale
A: 90-100
B: 80-89
C: 70-79
D: 60-69
F: 0-59
Assessments
Williamson County students participate in both formative and summative assessments. Formative assessments are ongoing classroom assessments utilized to inform instruction. Examples include exit tickets, quizzes, unit tests, STAR universal screeners and benchmark assessments. Summative assessments typically take place at the end of a unit or course. They are utilized to guide the teachers and the school on overall approaches and strategies for instruction. Students in grades 6-12 will participate in the district-wide reading and math STAR screener. Students in grades 3-12 will participate in state and district assessments. During assessment windows, we ask that parents make every attempt to have students present at school and on time.
Child Find
Child Find is how Williamson County Schools identify students who may need extra support. This may include children who are gifted, as well as students who have trouble seeing or hearing, need special education services, or need added support to learn. It is important to identify children and give them the help they need as early as possible. Families concerned about a child can refer the child for screening by calling Student Support Services at 615-472-4130.
Course of Study
The Tennessee Department of Education sets the curriculum standards for courses taught in the state for all K-12 Public Schools. In William County Schools, all schools share a scope and sequence for each grade level and course. The scope and sequence describes what students will learn – the content and skills to be taught in the classroom. The sequence describes the order in which skills and content should be taught, ensuring that students are able to build continually on prior knowledge and build deep understanding. The WCS Scope and Sequence includes Tennessee’s academic standards, student-friendly “I can” statements that describe competencies, and resources available to teachers, students, and parents. At HMS, each grade level is divided into teams of teachers and students who work together to achieve academic and personal goals. Teachers are on collaborative teams to plan instruction and work together to problem solve all situations. Teachers share consistent expectations and will support all students on their learning journey. The daily schedule followed by students is composed of four academic classes (English Language Arts, Math, Science and Social Studies), two enrichment classes with intervention days and time included, and a Flight-Time.
Homework
Please refer to WCS Board Policy 4.609.
Homework is an extension of the learning and allows independent practice and reinforcement of skills and concepts presented in class. In addition, it is an expectation that students read each night as research shows the vast impact it has on overall learning.
Homework is defined as purposeful academic assignments given to students by teachers, which are to be completed outside of class time. Homework will be:
1. Rigorous: Homework will be challenging and appropriate to the
developmental, emotional, and academic levels of the students; it will be structured for a high completion rate, and will be designed to be done independently without the assistance of the teacher or the parent.
2. Relevant: Students will realize the value of the homework in both their immediate and long-range goals.
3. Related: Teachers will relate homework directly to identified learning goals.
All homework assigned will be reviewed and constructive feedback will be given to the student. Teachers will not assign homework to be completed over holidays, breaks during the school year, summer, or with a due date that immediately follows these periods.
Homework is something that should be completed independently by the child. Parents are encouraged to monitor that homework is attempted or done. If a child is unable to complete work independently, this should be communicated to the child’s teacher. If a child is struggling to complete homework or is spending over the maximum time allotted, please contact the teacher. The teacher needs feedback at this point so that together you can resolve the issue. We understand students and families are busy and it is not our intent to dominate all of a student’s after-school hours with homework. It is our intent to promote organization, good work habits, practice, and responsibility in our students.
Protecting Instructional Time
Parents can help protect instructional time in the following ways:
1. Please make sure students have needed items for school each day.
2. Ensure that students arrive at school in time to be in their classrooms by 7:40 a.m. (8:25 a.m. on Late Start Days)
3. "Bottoms in the seats all when the bell rings all day long."
4. Please schedule appointments for students outside of the school day when possible.
5. Plan family vacations when school is not in session.
6. Avoid early dismissals whenever possible. Attendance matters.
After School Activity Expectations
After school activities include but are not limited to athletic events, dances, theater productions, music shows, athletic practices.
It is expected that HMS students, parents, and staff set the example for others of exemplary behavior while attending and or participating in sporting events. All school rules, district rules, and policies apply at sporting events. Students who behave inappropriately at sporting events, both on campus and off campus, are subject to disciplinary action. Coaches and sponsors have clearly defined and enforced team rules and policies. At the coaches’ discretion, a player may be removed from the team for a team infraction. Players or participants in shows may also be removed from a team or event at the discretion of the administration for school or team violations. HMS administration will not refund athletic fees for students who are dismissed from the team.
Only current HMS students are invited to HMS dances.
Students who attend games or matches at HMS must remain in the gym or on the football field and may not leave campus, which includes Kroger. Students may not bring balls or other athletic equipment to play on the sidelines or in the hallway. Students who come to the events are expected to cheer positively for HMS Horntes.
Students must be picked up within 15 minutes of the end of an after school activity such as a game or dance. Students who are not picked up in an appropriate time frame will not be allowed to attend after school activities.
Bus Expectation
The school bus is an extension of the school. Students are expected to exhibit appropriate behaviors on the bus at all times and to respect the authority of the bus drivers. Violators will receive disciplinary action (removal from the bus, Detention, Saturday School, ISS, or ALC)
No Bus Passes are allowed.
LATE BUS RIDERS
Late bus riders will report to the cafeteria and sit at the tables designated for each bus number. Students may work on their homework or play games on their computers.
Chromebook Guidelines
Heritage Middle School Student Chromebook Condition Agreement
I understand that it is my responsibility to keep the Chromebook and its charger that has been checked out by me by Williamson County Schools in good working condition. If they are lost, stolen, or damaged beyond repair, I understand that I will be responsible for the replacement cost of the Chromebook and/or charger. I understand that I am not to deface the Chromebook which includes writing/drawing on it, scratching or ingraving marks on it, or placing stickers on the Chrombook or the outer casing. I also understand that I am not to remove the screen protector or the outer protective case from the Chromebook at anytime.
By signing this form, I acknowledge that any damage beyond normal wear and tear will be my responsibility and may result in either a fine or the entire cost of the Chromebook and/or charger if they cannot remain in circulation. I also understand that I must return both the Chromebook and its charger at the end of the school year or upon termination of my enrollment at Heritage Middle School.
I understand that I must bring my Chromebook to school fully charged each day. If I do not bring it, or it is not fully charged, I will incur a classroom step. I will incur an additional step each time that I forget to bring or charge my Chromebook.
I will be held responsible for the cost of repairs that are needed to fix it or to replace the Chromebook and/or charger. If I am found to be responsible for another student’s Chromebook damage or charger damage, I am held responsible for those damages, too.
The costs that may be incurred are as follows:
- Replacement or repair of Charger: $20.00
- Replace damaged protective case: $20.00
- Intentional or other device damages: $40.00
- Lost device or complete destruction of device: $100.00 or more at principal's discretion
Hallway Expectations
Students are expected to walk throughout the hallways using conversational levels and tones without pushing, shoving, or loitering in areas that prohibit the movement of others.
- Students who need breakfast will go straight to the cafeteria as soon as he/she enters the building. Students will not leave the Gym once they enter.
- Once a student enters his/her homeroom, he/she must remain there.
- Once released, students must go to their locker, the restroom, or class.
- Backpacks must be kept in lockers throughout the day.
- Students should only leave classrooms with permission from teacher when the teacher deems it is an emergency. Passing time is for restroom and locker visits.
Lockers
HMS provides lockers for each student.
- Students are not to share lockers or combinations. Students may ONLY use the locker that is assigned to them.
- Students may NOT write on the outside or inside of lockers.
- Students may not decorate the outside of lockers. Magnets are acceptable to put up pictures. Stickers or any adhesive is not allowed.
- Backpacks must be kept in lockers throughout the day.
- Students are responsible for their money and belongings brought to school; therefore, lockers are to be securely locked at all times. “Rigging” lockers is not permitted.
- Students are responsible for any damage done to lockers.
- Students can lose locker privileges due to damage or not using the locker appropriately.
Lost & Found
Lunch Room Procedures & Expectations
Students are to show the highest level of appropriate behavior in the cafeteria. Students are to line up appropriately and not save places or skip in line. Their voices are to be kept at conversational levels, and they are expected to clean up after themselves. We expect students to follow the directions of all cafeteria staff and supervisors.
Students are not to share food at any time. HMS has students with severe and life-threatening food allergies. The sharing of food may lead to life threatening reactions.
Cafeteria Expectations are:
- Four students to a table, with a seat vacant between each student.
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Students may not bring or use cell phones, smart watches, Chromebooks, or other electronic devices. Backpacks must remain in lockers and are not allowed at lunch.
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Students go through the line one time and must get all items during that visit.
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If a student needs help or has a request, the student should raise their hand and wait to be acknowledged.
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Students should remain seated until dismissed.
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Students should throw away all trash in the trash bin when the supervisor pushes it to their table.
Messages/Deliveries
Messages and deliveries to students from parents need to be handled by the main office rather than texting your child or calling or e-mailing the classroom and interrupting learning. Parents should not text their child while at school as this disrupts the learning environment. If you must get something to your child, please bring it to the HMS front office by 10:30 AM. Students will have the opportunity to come to the front office to receive the message or pick up the items. Certain items may also be distributed to students during their lunchtime. Please put your child’s name on the item or lunch. HMS staff cannot guarantee that items left at the office will be picked up by the student as it is always the student’s responsibility to bring necessary materials and equipment to school each day. Deliveries of flowers, balloons, cupcakes, etc. are not allowed.
PBIS
Parents were sent an email at the beginning of the school year with information on how to connect to the PBIS Family App. Each email has information that is unique to your student only. For more information on this, please search your email history for PBIS Family App.
PBIS Rewards is a proactive way to define, teach, and reinforce our school behavior expectations of “Be Nice”, “Be Prepared” and “Be Our Best” in all school settings including classrooms, hallways, cafeteria, restrooms, buses, gym, auditorium, and every area students learn and enjoy.
Be Nice
- Students will respect all adults, students, and school property by treating others the way they themselves should be treated.
- Students will be intentional in how they treat others.
- Students will use good manners in all settings related to school
- Students will avoid language or actions that are inappropriate or hurtful to others. Profanity or negative conversations about others have no place at HMS.
- Students’ words and actions will reflect a commitment to the safety of themselves and others.
Be Prepared
- Students will arrive at school on time and ready to learn.
- Students will bring all expected classroom materials, participate in all classroom activities, and complete all assignments to the best of their ability.
Be Your Best
- Students will give their best effort and take pride in themselves and their school.
- Students will work to maintain a clean and well-presented school campus.
- Students will act responsibly and make choices that positively impact themselves and the people around them.
- Students will admit when they’ve made a mistake and accept responsibility for it.
- Students will keep our school safe by reporting any concerns, fears, or complaints to a staff member. If you see something, say something!
PBIS Points
Heritage Middle School believes in celebrating and rewarding our students when they make the right choices. During the year, teachers and administrators will award PBIS Points to students when they are found to be nice, prepared, and being their best. Students can see their points in the PBIS Rewards app on their ClassLink Dashboard.
Students are able to track, manage, and redeem their points via their PBIS Rewards ClassLink App. Students can redeem PBIS points they earn to purchase items in the school store or various classroom stores, to attend school events or activities, enter drawings to win prizes, or to obtain special privileges.
PBIS Rewards
Students also have the opportunity, through being nice, being prepared, and being their best, to become eligible for rewards. HMS staff looks forward to celebrating our students’ growth and success. Various recognitions and rewards will be implemented throughout the year to reinforce these values.
- PBIS Store – Students can use the PBIS points they’ve earned to make purchases at the PBIS store on late-start days.
- No Missing Work – Weekly raffle. Students with no missing work are entered in the raffle.
- Top HR Attendance – Monthly prize for the homeroom classes with the highest attendance rate.
- No Tardy Party – 1x per quarter party for all students who have no tardies.
- The Right Stuff – 1x per quarter prize for all students with no majors or minors, no failing grades
Restroom Expectations
- Restrooms are to remain neat and clean. All students and adults are responsible for keeping restrooms neat, clean, and in proper working order.
- If a student notices graffiti, or a concerning situation in the bathroom he/she should report it to an adult, who should report it to the office.
- If two or more students are in a stall, all students in the stall will receive ISS, as there is NO acceptable reason for 2 or more students to be in the same stall.
- Students who are using cell phones in the restroom will also receive consequences as there is no reason to use the cell phone in the restroom.
- NO BACKPACKS in restrooms.
- “If you see something that isn’t appropriate, say something.”
Schoolwide Expectations
All those who enter Heritage Middle are expected to abide by our schoolwide behavior expectations.
Students who are observed to be acting in accordance with these expectations will be awarded PBIS points that they may spend in the PBIS Rewards App. Parents may view students PBIS progress through downloading the PBIS Rewards Family app and following the directions here.
In order to provide an exemplary educational experience at Heritage Middle School, all students are expected to abide by School Board Policy 6.300 Student Code of Conduct.
All disciplinary incidents are subject to the discretion of the HMS administration.
HMS uses a discipline step system. They are divided into Minor Referrals and Major Referrals.
Minor Steps can be assigned for the following behaviors. This is not to be considered an exhaustive list.
- Cheating
- Dress Code Violations
- Excessive talking/Classroom Disruption
- Tardy (Not in your seat when the bell rings)
- Failure to keep hands/feet/objects to yourself
- Off Task/Refusal to work
- Bus Referral
- Inappropriate Use of Technology
- Inappropriate Language
- Non-Compliance with Teacher Directive
- Unprepared
- Lying
- Closing Another Student’s Locker or Chromebook
Consequences for Minors may include but are not limited to:
- Parental Notification
- Student Conference
- Lunch Detention
- Morning or Afternoon Detention
- Saturday School
- In-School Suspension
Major Referrals may be assigned for the following actions. This also is not to be considered an exhaustive list.
- An accumulation of 5 or more Minor referrals
- Bullying/Harassment
- Defiance/Disrespect
- Theft
- Fighting/Assault
- Inappropriate behavior or language causing a major disruption
- Possession of drugs, alcohol, or paraphernalia
- Vandalism
- Skipping class/out of pocket
- Making a false report
- Videoing or instigating a fight
- Threats to others or the school as a whole
- Possession or distribution of pornography
- Possession or distribution of tobacco, vapes, or paraphernalia
- Possession or distribution of weapons (anything used in a manner that would render the item dangerous)
- Other actions deemed to be major offenses by administration
Consequences for a Major Referral will be determined by HMS Administration
If a student receives 5 minor referrals from any HMS faculty or staff member in a two-week period, that student will be assigned to a detention.
If a student then receives an additional 5 minor referrals in that same two-week period they will be assigned to a Saturday School.
Classroom referrals will reset each quarter.
Saturday School (Refer to WCS Board Policy 6.315)
Saturday School will be held approximately once per month between the hours of 8:00 AM – 11:00 AM. If students are absent from an assigned Saturday school with no notification from parents, the student will be assigned In-School Suspension. It is up to the Administration of HMS if a student will be able to reschedule an assigned Saturday School.
In-School Suspension (Refer to WCS Board Policy 6.316)
In-School Suspension (ISS) is another disciplinary consequence the administration may assign. Students who are assigned to ISS are required to comply with all instructions of the ISS teacher. Students will be required to complete class work, and any assigned/scheduled tests and quizzes. Students sent to ISS should report immediately to the office upon arriving at school. Students may bring lunch or may purchase a lunch from the cafeteria.
Student Attendance
Consistent attendance and punctuality is a cornerstone of student progress and success. If students repeatedly miss school or are often tardy, it puts them at risk for misunderstanding concepts that are taught and reinforced while they are not present. Additionally, student attendance is one of the categories the federal and state governments use to evaluate schools and assess whether or not they are making adequate yearly progress. Consistent attendance is a priority for Williamson County Schools.
Tardies and Early Dismissals
Students must be seated in their classrooms by 7:40 am in order to not be counted tardy. (8:25 am on Late Start Days.) Students arriving after the start of school are tardy. See WCS website for start times and dates for Late Start Days.
Students are allowed 4 unexcused tardies per semester. Students will receive an hour of detention for each unexcused tardy beyone the 4 allowed. Only medical notes will excuse a tardy.
*NEW* Early Dismissal Policy
Students must be at school for 3.5 hours for their attendance to be counted as a full day. If you pick up your student AFTER 11:15 am, it is considered an early dismissal. Only medical notes will excuse an early dismissal.
Students are allowed 4 unexcused early dismissals per semester. Students will receive an hour of detention for each unexcused early dismissal beyone the 4 allowed.
Early dismissals are strongly discouraged and are a disruption to the regular dismissal process. Instructional time continues until dismissal. Office personnel must verify the identification of individuals when releasing a student. The parent/guardian must sign the student out in the office when the parent/guardian arrives to pick up the student, stating time and reason, and office personnel will call the student to the office when the parent/guardian arrives to pick up the student.
Parents/guardians must communicate in writing the permission for someone to pick up a student other than the parent/guardian. Office personnel will ask for a state-issued photo ID when someone comes to school to check out a student. Students may not be picked up from car services such as Uber and Lyft. These companies prohibit minors from being transported alone.
Excused Absences
As detailed in Williamson County Board of Education Policy 6.200, excused absences include: (1) illness, (2) death in the family, (3) recognized religious holiday, (4) doctor or dentist appointment, or (5) Principal approved emergency or exceptional circumstances.
Written Documentation
The Williamson County School Board Policy 6.200 requires written parental or medical documentation for all absences, tardies, and early dismissals. This documentation ensures that school personnel are fully and accurately informed about your child. All absences are considered “unexcused” until a note is sent, preferably within 48 hours of the student’s return to school. The designation of an absence as “excused” is at the final discretion of the principal. When a student’s absences exceed 5 days per semester, a doctor’s note will be required to excuse all future absences. Notes are kept on file for the school year. Parents/guardians may also send an email with all appropriate information to the school’s front office.
Notes should state:
- Child’s name
- Teacher’s name
- Date(s) of absence
- Reason for absence
- Doctor’s note attached (if applicable)
- Parent or guardian signature
School Notification
In accordance with state guidelines for schools related to truancy, Williamson County Schools has implemented a three-tiered system to monitor attendance. Parents/guardians will be notified as unexcused absences accumulate (recorded) to proactively help with truancy concerns.
- 3 unexcused absences - parents/guardians will be notified via email or phone.
- 5 unexcused absences – Tier II truancy intervention begins, and a meeting will be held with family and school personnel. The team will create a contract to support the family and ensure subsequent school attendance. Follow-up meetings will be planned to monitor progress.
- If the student continues to accumulate absences, Tier III of truancy intervention may be triggered and additional interventions, including potential juvenile court referral, will be established.
- The Tennessee Department of Education Accountability Regulations (ESSA) defines students as "chronically absent" after 18 absences per year, regardless of excused or unexcused. Students who accumulate 18 or more absences will be considered “Chronically Absent” and reported to the state.
Textbooks
Students are responsible for the care of their issued textbooks. Each is bar-coded, electronically catalogued, and assigned to one student. The average cost to replace a textbook is between $50.00 and $110.00. If damaged or lost, the student is responsible for replacement costs. The replacement cost for damaged barcodes is $5.00.
Transportation
Student Arrival and Dismissal Procedures
School begins at 7:40 AM on regular school days and 8:30 AM on Late Start days.
Doors will open for car-rider drop-off at 7:00 AM each morning.
School dismisses at 2:47 PM on regular school days and 11:15 on half days.
Find your student's bus stop location and time here.
Morning
- School begins at 7:40 a.m. and dismissal begins at 2:47 p.m. Doors open at 7:00 a.m. and students MUST be in their seats by 7:40 a.m. (8:25 am on Late Start days) to not be counted as tardy. Traffic is usually heavy in the morning so please plan accordingly.
- The car rider line is one lane in the morning. Use the innermost lane (closest to the school building).
- Do not use the outer lane to drop off your student or to pass cars dropping off their students in the inner lane. This is a safety hazard.
- The front-most car must pull up to the "Pick Up/Drop Off Here" sign so that as many students as possible can unload at one time.
Late Start Days – Doors still open at 7 a.m. and buses run routes on their regular schedule. Students must be in their classroom by 8:25 am.
Afternoon:
- The car rider line is 2 lanes at dismissal. Please do not line up in the outermost lane until after 2:15 pm. Car placards are not required. It is the responsibility of the student to look for their car and quickly get in. Please be aware of your surroundings. HMS Staff will direct you when it is safe to proceed.
- Please ensure that your child knows their method (bus, car, walker, etc.) of dismissal each day.
Visitors
- All visitors and volunteers must provide a photo ID to enter the school building.
- All visitors and volunteers are required to sign in at the front office and indicate the reason for their visit.
- Upon signing in, all visitors should receive a Visitor’s Pass in the front office.
- All visitors and volunteers are expected to sign-out before leaving the campus.
Parents may not escort students to classrooms in the morning.
Parents should schedule conferences with teachers during the teacher's planning time. Avoid impromptu conferences.
A student will not be called out of class to receive lunch, forgotten homework, or a forgotten instrument. Parents should leave items in the office and students will retrieve them at the appropriate time (before lunch, before band, etc.).
Please view WCS School Board Policy for more information.